---
title: "Administrative Assistant job description: what real postings ask for (2026)"
description: "**Canonical URL:** https://jobspipe.dev/job-description/administrative-assistant"
canonical: https://jobspipe.dev/job-description/administrative-assistant
last_updated: 2026-09-10
---

# Administrative Assistant job description: what real postings ask for (2026)

> Administrative Assistant job description measured from live postings: 1.8% remote, 34.8% disclose pay, plus the skills and seniority employers ask for.

**Canonical URL:** https://jobspipe.dev/job-description/administrative-assistant

This page reads every active administrative assistant posting JobsPipe collects from LinkedIn, Indeed, Y Combinator, Workday, Greenhouse, Workable, SmartRecruiters, Ashby, Lever and Paylocity and turns it into a job description you can check against the market: the skills employers actually name, the seniority they target, how often the role is remote or lists pay, and which industries and countries the postings come from.

1.8% of these postings are marked remote, 34.8% state a salary or range, the most named skill is Excel at 43.5% and the most common seniority label is entry level at 19.4%. Postings with no seniority label stay in the denominator, so the seniority shares do not sum to one, and a posting counts once per skill it names, so the skill shares overlap.

## Headline shares

- **Remote:** 1.8%
- **Pay disclosed:** 34.8%

## Responsibilities employers list

- Own the day-to-day administrative work the role exists for, including Excel and customer support.
- Keep compliance and procurement current and apply them to the recurring tasks that administrative assistant postings describe.
- Work with the people who rely on the role, since employers name communication and attention to detail alongside the technical requirements.
- Meet the standards the work is measured on, which for this title means compliance.
- Document the work and hand it over cleanly so the rest of the administrative team can pick it up.
- Learn the tools and routines of the role on the job, since postings most often label it entry level.
- Be present on site, since few administrative assistants are hired for remote work in the postings.

## Requirements and skills

- Excel: named in 43.5% of administrative assistant postings.
- Communication: named in 43.0% of administrative assistant postings.
- Attention to detail: named in 28.3% of administrative assistant postings.
- Also frequently named: customer support (21.5%), organizational skills (15.4%), compliance (13.9%).
- Seniority: postings most often label the role entry level (19.4%), with mid level next at 4.2%. Postings with no label are not counted in either.
- Remote: 1.8% of administrative assistant postings carry a remote flag. Say explicitly whether this role is remote, hybrid or on site.
- Pay: 34.8% of administrative assistant postings state a salary or range. Include one to stand out from the rest.
- Employment type: full-time in 69.1% of postings that state a type.

## Skills named in the text (top twelve)

| Cut | Share |
|---|---|
| excel | 43.5% |
| communication | 43.0% |
| attention-to-detail | 28.3% |
| customer-support | 21.5% |
| organizational-skills | 15.4% |
| compliance | 13.9% |
| leadership | 11.3% |
| time-management | 9.5% |
| procurement | 8.5% |
| accounting | 8.4% |
| teamwork | 7.3% |
| adaptability | 7.1% |

## Seniority stated in the posting

| Cut | Share |
|---|---|
| Entry level | 19.4% |
| Mid level | 4.2% |
| Senior | 3.2% |
| Lead or manager | 1.0% |

## Industries hiring administrative assistants (ISIC division)

| Cut | Share |
|---|---|
| Healthcare | 5.2% |
| Public administration | 5.1% |
| Education | 4.9% |
| Information services | 2.8% |
| Employment and staffing | 2.6% |
| Financial services | 2.3% |
| Real estate | 1.6% |
| Software and IT services | 1.2% |

## Where the roles are

| Cut | Share |
|---|---|
| United States | 47.0% |
| Brazil | 21.0% |
| Canada | 5.9% |
| France | 4.4% |
| Mexico | 4.0% |
| Spain | 2.6% |
| Singapore | 2.3% |
| United Kingdom | 2.1% |

## Employer size, where known

| Cut | Share |
|---|---|
| 1-50 employees | 4.0% |
| 51-200 employees | 2.7% |
| 201-1000 employees | 4.9% |
| 1000+ employees | 13.2% |

## Employment type

| Cut | Share |
|---|---|
| Full-time | 69.1% |
| Part-time | 10.0% |
| Internship | 0.5% |
| Contract | <0.5% |

## A job description template for a Administrative Assistant

Every share in the template is measured from the postings above, not invented.

```text
Title: Administrative Assistant

Summary
We are hiring a administrative assistant to own the administrative work described below. The responsibilities and requirements follow what active administrative assistant postings ask for, so candidates who have done this job will recognise it.

Responsibilities
- Own the day-to-day administrative work the role exists for, including Excel and customer support.
- Keep compliance and procurement current and apply them to the recurring tasks that administrative assistant postings describe.
- Work with the people who rely on the role, since employers name communication and attention to detail alongside the technical requirements.
- Meet the standards the work is measured on, which for this title means compliance.
- Document the work and hand it over cleanly so the rest of the administrative team can pick it up.
- Learn the tools and routines of the role on the job, since postings most often label it entry level.
- Be present on site, since few administrative assistants are hired for remote work in the postings.

Requirements
- Excel (named in 43.5% of administrative assistant postings)
- Communication (named in 43.0% of administrative assistant postings)
- Attention to detail (named in 28.3% of administrative assistant postings)
- Customer support (named in 21.5% of administrative assistant postings)
- Organizational skills (named in 15.4% of administrative assistant postings)
- Compliance (named in 13.9% of administrative assistant postings)
- Level: entry level, the label 19.4% of postings use

Work arrangement
- Location: state remote, hybrid or on site. 1.8% of administrative assistant postings are marked remote.
- Employment type: full-time, which 69.1% of postings with a stated type use.

Pay
- State a salary or range. 34.8% of administrative assistant postings already do.
- Name the benefits that matter for this role rather than a generic list.
```

## How to write a administrative assistant job description

1. **Use the title candidates search for.** Pick the canonical title that appears on this page, not an internal level name or a creative variant. Candidates search by the common title, and so do the boards that index it. Read [the general method for writing a job description](https://jobspipe.dev/answers/how-do-you-write-a-job-description).
2. **Lead with the work, not the company.** Open with two or three sentences on what the person will own and who they work with. Save the company history for the end.
3. **List the responsibilities that recur.** Five to seven bullets, each starting with a verb, each describing work the role does most weeks. The responsibilities above are phrased from the skills that recur in real postings for this title.
4. **Separate must-have from nice-to-have.** Put the skills most postings name in the must-have list and everything else in a shorter nice-to-have list. The skill shares on this page show which is which.
5. **State remote, employment type and pay up front.** Say whether the role is remote, hybrid or on site, name the employment type, and give a salary range. Then revisit the posting as the market moves. Read [how often job descriptions should be updated](https://jobspipe.dev/blog/how-often-should-job-descriptions-be-updated).

## Method

Denominator: active postings on the ten collected boards, grouped by canonical title (deduplicated by posting id). Counted on 2026-09-10. Postings are deduplicated by id, filtered to those not yet recorded as closed, matched on the canonical title, and grouped on the field named in each heading. Only shares are published.

Reproduce the underlying rows:

```bash
curl -X POST https://api.jobspipe.dev/v1/jobs/search \
  -H "Authorization: Bearer $JOBSPIPE_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"job_title_or":["administrative assistant"],"status":"active","limit":25}'
```

## FAQ

### What does a administrative assistant do?

A administrative assistant does the administrative work employers describe in their postings, and the skills those postings name most are Excel, communication and attention to detail. The responsibilities section above phrases that work as bullets you can reuse.

### What skills do administrative assistant postings ask for?

The most named skills are Excel (43.5%), communication (43.0%), attention to detail (28.3%), customer support (21.5%), organizational skills (15.4%). Skills are extracted from the posting text against a curated lexicon, and a posting counts once per skill it names, so the shares overlap. The API filter skills_or returns the postings behind any of them.

### Is the administrative assistant role remote?

1.8% of active administrative assistant postings carry a remote flag. The flag is read from the posting itself, so hybrid roles that never say remote are counted as on site. Filter the API with remote set to true and job_title_or set to the title to reproduce the figure.

### Do administrative assistant postings disclose pay?

34.8% state a salary or a range in the posting text or structured fields. Disclosure varies more by board and by jurisdiction than by role, so compare the figure with the board-level shares on the sources pages before reading it as a market signal.

### Which industries hire administrative assistants?

By ISIC division, the largest shares are Healthcare (5.2%), Public administration (5.1%), Education (4.9%). Industry is resolved from the employer's classification where known, and postings without a classification are excluded from this cut. The filter isic_division_or reproduces each row.

### Where do these numbers come from?

From JobsPipe's live index of postings on the ten boards it collects, deduplicated by posting id and counted on 2026-09-10. Only shares are published; the underlying counts stay private. Every figure can be reproduced against the JobsPipe API with the filters shown on this page.

## Related roles

- [Receptionist](https://jobspipe.dev/job-description/receptionist)
- [Manager](https://jobspipe.dev/job-description/manager)
- [Intern](https://jobspipe.dev/job-description/intern)
- [Executive Assistant](https://jobspipe.dev/job-description/executive-assistant)
- [Supervisor](https://jobspipe.dev/job-description/supervisor)
- [Apprentice](https://jobspipe.dev/job-description/apprentice)

Function and country profiles: https://jobspipe.dev/postings. Pull the postings behind every share with the Jobs API: https://jobspipe.dev/jobs-api.


---
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